It's the last day of the month. You export a CSV from your POS, open SmartBill, and try to match invoices against sales. The numbers don't line up. You spend three hours on reconciliation. You find two discrepancies you can't explain. You ask the manager — doesn't know. You ask your accountant — says it's a currency difference. You're left with an unresolved gap and a month of wasted time. SmartBill POS integration should have solved this from the start.
The problem isn't that SmartBill or your POS works poorly. Each does what it was built to do. SmartBill manages accounting. Your POS records transactions. Nobody connected the two automatically — and you're filling the gap between them manually, every month.
With one location and 50 transactions a day, it's manageable. With five locations and 500 daily transactions, it becomes a problem that consumes real time and produces real errors.
Why SmartBill and your POS don't talk to each other by default
SmartBill is accounting software. It records invoices, manages VAT, produces fiscal reports. It isn't built to read real-time transactions from a POS — because that isn't its role.
Your POS records sales, receipts, cancellations, discounts. It has the operational data you need. But it doesn't send it anywhere automatically — not to SmartBill, not anywhere else. Export is manual: CSV, Excel, copy, paste.
The gap between the two systems is filled today by repetitive human work. Someone exports data from the POS, formats it, imports or enters it into SmartBill. If the formats don't match — and they usually don't — reconciliation follows.
At one location, it's an hour a month. At five locations, it's a full day. At ten, you hire someone just for this.
What data you can sync automatically between your POS and SmartBill
When marql connects your POS with SmartBill, the data flow becomes automatic. Concretely, this means:
- Daily sales per location — Directly in reporting, without any manual export from your POS.
- Cost of goods from SmartBill invoices — Automatically correlated with POS sales, per location — giving you gross margin without manual calculation.
- Product categories — Aligned between your POS product catalog and SmartBill accounting categories.
- VAT recorded at POS — Automatically verified against SmartBill — discrepancies are flagged immediately, not at tax filing time.
- Stock vs. sales discrepancies — Detected daily, not at the end-of-month inventory. A supplier invoice that doesn't match POS consumption appears as an anomaly the next morning.
Instead of spending three hours on monthly reconciliation, you see discrepancies the day they occur. A supplier invoice that doesn't match POS consumption appears as an anomaly the next morning — not after 30 days. That changes how quickly you can correct operational errors.
What reporting looks like after integration
In the morning you open one screen. POS sales are already there, alongside SmartBill data. Gross margin is calculated automatically — sales minus cost of goods from supplier invoices. You enter nothing manually.
If a supplier invoice at one location doesn't correspond to POS consumption, it's flagged automatically. You don't need to compare two Excel files. You don't need to ask the manager what happened with the stock.
See what the data looks like after integration — sales per location, margin calculated, invoices correlated with consumption. If you want to understand how data flows technically from POS and SmartBill into the platform, follow the data flow.
For the complete picture of what a daily operational report should contain, the daily sales report guide explains what you should know every morning — margin is just one of its components.
How the integration works in practice
marql connects on top of the systems you already use. You don't replace anything, you don't migrate data, you don't change how your accountant or managers work.
It works with iiko, Poster, and R-Keeper for POS. For accounting — with SmartBill and Oblio. See all available integrations.
The first consolidated view — POS correlated with SmartBill — appears within 72 hours of the first call. Pricing starts at €49/month.
If you want to understand how this integration also improves margin control across multiple locations, food cost control across locations covers exactly that perspective.